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Administrative Inventory Clerk

Modesto, CA 95350

Posted: 11/17/25 Employment Type: Temp Job Category: Office - Admin Assist Job Number: 10983

Job Description

Administrative Inventory Clerk – Central Distribution
Reports To: Supervisor, Central Distribution
Department: Central Distribution
Comp: $24/hr

Position Summary
The Administrative Technician provides essential administrative and logistical support to the Central Distribution department. This position is responsible for managing inventory documentation, supply data entry, patient charge reconciliation, and the overall organization and reporting of supply and equipment activity. The Technician ensures accuracy in records, maintains compliance with established par levels, and supports efficient operations through proactive communication, coordination, and follow-up with internal departments.
Key Responsibilities
1. Administrative & Inventory Coordination
  • Perform routine data entry and documentation for supply and equipment transactions using the IMMS system.
  • Review and reconcile inventory forms, ensuring par levels are accurately reflected and updated.
  • Generate and maintain pick lists, charge sheets, and restock logs for auditing and tracking purposes.
  • Prepare inventory reports and communicate low or out-of-stock items to Purchasing.
  • Assist with departmental recordkeeping, filing, and process documentation.
2. Floor Cart Management
  • Coordinate inventory tracking of floor carts using pre-printed cart forms and system data.
  • Process and key in restock forms; monitor par levels for accuracy and timely replenishment.
  • Oversee the return and credit process for excess supplies, ensuring proper documentation.
  • Ensure all floor cart data, forms, and supply records are current and easily accessible.
3. Patient Charge Processing
  • Collect, verify, and input patient supply and equipment charges daily according to service date.
  • Reconcile charge data to ensure completeness and accuracy before end of shift.
  • Maintain confidentiality and compliance in all patient-related records.
4. Inventory Control & Departmental Organization
  • Support inventory control through weekly label checks, stock rotation, and participation in cycle counts.
  • Track and document stock movements and discrepancies for supervisor review.
  • Maintain the organization and cleanliness of the Central Distribution area, including equipment storage records.
  • Ensure that IV and feeding pumps are logged and monitored for functionality and availability.
5. Compliance & Security
  • Adhere to all access restrictions related to pharmaceutical and secure storage areas.
  • Maintain proper documentation for controlled items in accordance with hospital and departmental policy.
  • Follow safety, sanitation, and record retention standards.
Qualifications
  • High school diploma or equivalent; coursework in office administration, inventory management, or healthcare operations preferred.
  • Minimum 1–2 years of experience in an administrative, inventory, or supply chain support role.
  • Proficiency in data entry systems (IMMS or equivalent) and Microsoft Office Suite (Excel, Word, Outlook).
  • Strong attention to detail, organization, and record accuracy.
  • Ability to lift up to 25 lbs occasionally and stand or move within the department as needed.
  • Effective communication and problem-solving skills with cross-departmental teams.
Physical Requirements
  • Prolonged, extensive or considerable standing/walking
  • Lift/position up to 25 lbs. Push/pull up to 25 lbs of force.
  • Reaching, stooping, bending, kneeling, crouching
  • Manual dexterity and mobility
  • Touch, auditory and visual perception and acuity
  • Adequate vocal pitch and volume
  • Ability to move quickly

Core Competencies
  • Accuracy & Accountability: Ensures precision in charge entry, inventory records, and documentation.
  • Organization: Maintains orderly systems for supplies, forms, and records.
  • Team Collaboration: Works effectively with nursing, purchasing, and materials management.
  • Initiative: Identifies and reports issues before they impact operations.
  • Confidentiality: Protects patient and departmental data integrity.

Meet Your Recruiter

Candace Abell
Sr. Staffing Consultant

Born and raised in Fresno, Candace has been a Central Valley girl from the start. She attended Fresno State University and was a member of Kappa Kappa Gamma Sorority. After relocating to Modesto, Candace started her family and her career in health care staffing. Candace knew almost instantly that she had found her calling- finding the right person for the perfect practice! Candace has been a pillar in the AVAILABILITY office since 2007. She leads the healthcare services placement division and brings over 30 years experience in health care placement. When Candace isn’t finding “just what the doctor ordered” she is visiting and enjoying her 5 grandchildren, gardening, wine tasting, walking, listening to music and just being with family and friends.

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About Modesto, CA

Ready to embark on an exciting career journey? Explore our job opportunities in the vibrant area surrounding Modesto, California! Known for its rich agricultural history, charming downtown area, and easy access to outdoor adventures, Modesto is the perfect place to grow both personally and professionally. From the iconic McHenry Mansion and the eclectic Gallo Center for the Arts to the delicious farm-to-fork cuisine and the excitement of being close to Yosemite National Park and the Stanislaus River, Modesto offers a unique blend of culture, cuisine, and nature. Join our team today and discover why working in the Modesto area is an opportunity you won't want to miss!